Position: TWG Assistant Officer (12/24 ADD)
The British Government is committed to inclusivity and diversity in its employment practices. We cherish diversity, uphold equality, and oppose discrimination, thereby strengthening our organizational capacity. We invite and encourage individuals from all backgrounds to apply. We ensure non-discrimination on grounds of disability, race, color, ethnicity, gender identity, religion, sexual orientation, age, veteran status, or any other legally protected category. We also support family-friendly flexible working arrangements, subject to operational and security considerations.
Other British Government Departments (Partners across Government, including UK Visas)
Estates
Main purpose of job:
To assist the general operation of technical work group (TWG) office – in related with work request process, staff management, control and record keeping. Supporting the department to achieve its goal by helping customers get a quality service.
Roles and responsibilities:
- To deputies for the TWG office manager in their absence.
- First point of contact for work request enquires submitted to the technical team.
- HERA: Raising requisitions (purchase order) and receiving goods and services.
- Answering phone calls and emails taking messages photocopying etc.
- Estate record keeping, inputting information on IT package, updating work progress, Recording the staff annual leave, preparing monthly overtime sheet.
- Process works requests and Preventive planned maintenance (PPM) schedule.
- Record all completed works requests including costs.
- Pyramid: Entering maintenance information.
- Processing day labors weekly payment and passing on to accounts.
- Check all TWG vehicle journey sheets.
- Check fuel distribution list and send it to the transport team every month.
- Updating the information board – Ensure that information is passed on to TWG staff without computer access.
Language requirements:
Language: Amharic and English
Level of language required: Fluent.
- Experience in customer service.
- Basic computer skill.
- Knowledge on Health and safety procedure
- Diploma or Degree in customer service, management or relate field.
Delivering at Pace, Working Together
30 April 2024
Administrative Assistant (AA)
Permanent
Africa
Ethiopia
Addis Ababa
British Embassy
USD 397.42 – 596.08 per month
1 June 2024
Learning and development opportunities:
- Health and safety training
- Fire warden training.
- HERA system training
- Must be able to legally work in Ethiopia.
- Please complete the application form in full as the information provided is used during screening
- Please check your application carefully before you submit, as no changes can be made once submitted
- The British Embassy will never request any payment or fees to apply for a position
- Employees recruited locally by the British Embassy in Addis Ababa are subject to Terms and Conditions of Service according to local employment law in Ethiopia
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
Obtain the relevant permit
Pay the fees for the permit
Make arrangements to relocate
Meet the costs to relocation - Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount
- Information about the Civil Service Success Profiles can be found on this link:
https://www.gov.uk/government/publications/success-profiles - Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates
- Appointable candidates who were unsuccessful may be placed on a reserve list. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate
How to apply: To apply: click here
Use this material for preparation for exam and interview: click here